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Grants Management Specialist Description at CDC

Grants Management Specialist

Job ID 3692560 Date posted 12/30/2016
Department: HHS CDC Center
Agency: Centers for Disease Control and Prevention
Job Announcement Number: HHS-CDC-M1-17-1844706
SALARY RANGE: $61956 to $96538/Per Year
OPEN PERIOD: 2016-11-30 to 2017-05-30
SERIES & GRADE: GS-1109-11/12
POSITION INFORMATION: Full Time
WHO MAY BE CONSIDERED: Status Candidates (Merit Promotion and VEOA Eligibles)

AGENCY MARKETING STATEMENT:
What exciting career opportunities await you at CDC?

JOB SUMMARY:

The Centers for Disease Control and Prevention (CDC) is the agency Americans trust with their lives. As a global leader in public health, CDC is the nation's premier health promotion, prevention, and preparedness agency. Whether we are protecting the American people from public health threats, researching emerging diseases, or mobilizing public health programs with our domestic and international partners, we rely on our employees to make a real difference in the health and well-being of people here and around the world.

This position is located in the Department of Health and Human Services (DHHS), Centers for Disease Control and Prevention (CDC), Office of the Director (OD), Office of the Chief Operating Officer (OCOO), Office of Financial Resources (OFR), Office of Grants Services (OGS), in Atlanta, GA.

This announcement is being used to create an inventory of qualified applicants for Grants Management Specialist positions and will be used to fill immediate and future vacancies. Applicants are encouraged to apply early in order to maximize their employment opportunities. Your application will remain in the inventory of tentatively qualified applicants. Applicants that are among the best qualified will be referred to the selecting official for consideration as requests to fill vacancies are processed by the Human Resources Office. Additional referral lists will be generated throughout the open period as vacancies occur. If further evaluation or interviews are required, you will be contacted. Additional selections may be made within the same geographical location CDC-wide.

CDC Financial Disclosure —OGE form 450
Holding ourselves to a higher standard; the Centers for Disease Control and Prevention inspires public confidence in its trust, responsibilities and mission by maintaining high ethical principles. This position is subject to the confidential financial disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95-521). Therefore, if selected, you will be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This Information will be required annually.

CDC is an Equal Opportunity Employer.



KEY REQUIREMENTS: Background Investigation is required.


DUTIES:

As a Grants Management Specialist you will:

  • Perform a variety of assignments related to the review, award and administration of grant mechanisms.
  • Apprise the grantee of the responsibilities, requirements, and grants management policies and procedures regarding the proper use of funds throughout the life of the grant(s). 
  • Monitor the grants process and coordinate with program officials to ensure that all required actions are executed by grantees and the government in a timely manner.
  • Exercise responsibility for assuring compliance with terms of grants, negotiating with grantees to resolve problems of grant obligations and determining actions to be taken to ensure compliance with grant terms and conditions.
  • Provide technical assistance to program offices in the administration of grants and cooperative agreements.
  • Conduct a cost analysis of the grantee budget request and justification to ensure that all costs are allowable, allocable, necessary and reasonable.


QUALIFICATIONS REQUIRED:

Applicants must have at least one year of specialized experience at or equivalent to the next lower grade level in the Federal service as defined in the next paragraph. Specialized experience is experience which is directly related to the position which has equipped the applicant with the particular knowledge, skills and abilities (KSAs) to successfully perform the duties of the position.

GS-11: Applicants must have at least one year of specialized experience, equivalent to the GS-09 level in the Federal service, implementing and managing grants and cooperative agreements and providing grants-related assistance and services; and developing, implementing, and interpreting grants/assistance management laws, rules, policies, and procedures. 

GS-12: Applicants must have at least one year of specialized experience, equivalent to the GS-11 level in the Federal service, independently performing complex administrative business and analytical work involving  the administration or termination, and/or closeout of grants or cooperative agreements. 

SUBSTITUTION OF EDUCATION FOR EXPERIENCE:

GS-11: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

There is no education substitution for the GS-12 level.

COMBINATION OF EDUCATION AND EXPERIENCE:

Applicants education and work experience may be combined to meet the qualification requirements at the GS-11 level. 

Documenting experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above.



HOW YOU WILL BE EVALUATED:

Once the application process is complete, a review of resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

   - Apply regulations, standard procedures and guidelines in grants and cooperative agreements

   - Cost analysis includes analyzing cost and budget data contained in applications.

   - Knowledge of requirements that pertain to grants and cooperative agreements.

   - Actively seeks and acts on feedback about own performance. 

   - Commit to satisfying internal and external customers.

   - Make decisions in a timely manner.

   - Deliver clear, effective communication and takes responsibility for understanding others.

   - Express oneself clearly in business writing.

   - Build professional skills and competencies and improves work processes.

   - Gain the trust of others by taking responsibility for own actions and telling the truth.

   - Focus on desired results and sets and achieves challenging goals.  



BENEFITS:

The Federal Government offers a comprehensive benefits package.  Explore the major benefits offered to most Federal employees at https://help.usajobs.gov/index.php/Pay_and_Benefits.


OTHER INFORMATION:

If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference see http://www.usajobs.gov/Veterans

Males born after December 31, 1959 must be registered or exempt from Selective Service (see http://www.sss.gov).

For information on "People with Disabilities" please visit http://opm.gov/disability/PeopleWithDisabilities.asp

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.

PHS Commissioned Corps Officers interested in performing the duties of this position with the Commissioned Corps may apply online to this announcement. Candidates will be referred as (CC) personnel and not as candidates for conversion to a permanent career or career-conditional appointment.



HOW TO APPLY:

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below.

The complete application package must be submitted by 11:59 PM (EST) on Tuesday, May 30, 2017 to receive consideration.

* To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

* Click the Submit My Answers button to submit your application package.

* It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

* To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

* To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.


REQUIRED DOCUMENTS:

Faxing Applications or Supporting Documents:

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

NOTE: If you applied online and your application is complete, do not fax the paper application (1203FX) as this will overwrite your prior online responses and may result in you being found ineligible.

If you completed the occupational questionnaire online and are unable to upload supporting document (s):

1. To fax your documents, you must use the following cover page http://staffing.opm.gov/pdf/usascover.pdf and provide the required information. The Vacancy ID is 1844706.

2. Fax your documents to 1-478-757-3144.

If you cannot complete the Application Package online, you may fax all of your materials. The complete application package must be submitted by 11:59 PM (EST) on Tuesday, May 30, 2017 to receive consideration. Keep a copy of your fax confirmation in the event verification is needed.

To complete the occupational questionnaire and submit via fax:

1. Click the following link to view and print the occupational questionnaire View Occupational Questionnaire.

2. Print the 1203FX form, follow the instructions and provide your responses to the occupational questionnaire items http://www.opm.gov/forms/pdfimage/opm1203fx.pdf.

3. Fax the completed 1203FX form along with any supporting documents to 1-478-757-3144. Your 1203FX will serve as a cover page for your fax transmission.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Résumé - You are encouraged to use the USAJobs online resume builder to ensure that all required information is in your resume. If you use your own résumé, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that include beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed. 

2. Assessment Questionnaire

3.Other supporting documents:

    - Veterans Preference Documentation, if applicable

    - SF-50 (if you are a federal employee or have reinstatement rights as a federal employee)

    - Transcripts (if using education in lieu of or in addition to experience)

Note: You may submit an unofficial transcript or a list of college courses completed indicating course titles, credit hours, and grades received. An official transcript from an accredited educational institution is required if you are selected for the position.

Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

For Résumé and Application Tips visit: https://help.usajobs.gov/index.php/Tips.

The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, May 30, 2017


WHAT TO EXPECT NEXT:

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement.

You will receive notice via email or by mail, if no email address was provided by you during the application process, once this process is completed (generally 4-6 weeks).



AGENCY CONTACT INFO:
CDC HR HelpDesk CDC HR HelpDesk 1600 Clifton Rd Atlanta GA 30333 Telephone (770)488-1725 Email HRCS@CDC.GOV

ADDITIONAL DUTY LOCATIONS:
Atlanta, GA

Career Fields

Working at CDC

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